Conference Speaker FAQs

1) Will I be paid for this speaking opportunity?

Engineers and Geoscientists BC is a not-for-profit organization, and no honoraria will be paid for presentations. However, we understand that many speakers will need to travel to our venue in Victoria, BC for this year’s conference. As such, speakers are offered an event package and may be eligible for travel, accommodation, and meal reimbursements as per the reimbursement policy and subject to approval. Full details will be provided to those speakers who are selected to present.

2) I’m from out of town, will accommodation be provided?

3) When will I be notified if my presentation has been selected or not?

After the submission deadline passes, our internal conference advisory committees will take time to carefully review each submission. Background and reference checks of speakers will also be conducted at this time. This process will take a few weeks. As such, all decisions will be communicated with speakers by late June 2026.

4) What is the delivery of the sessions? Virtual, hybrid or in person?

Our conference will take place live in-person, in Victoria, BC. The live-stream portion is to be confirmed. Speakers will deliver their presentation onsite at the Victoria Conference Centre and potentially be live-streamed as well to an online virtual audience. Sessions will be recorded and also made available online afterwards to conference attendees for a period of 3 months.

5) How many people attend the Conference?

Year-over-year, our conference is attended by over 500 attendees in-person, and over 400 attendees online.

6) What are demographics of the attendees?

The audience is composed of a wide range including engineers, geoscientists, academia, government representatives, industry leaders, regulators, and other members of the community.

7) Will I have access to the attendee list? 

Due to privacy reasons, we won’t be able to share an attendee list with speakers. However, speakers will have opportunities to network with various organizations and their representatives throughout the activities and events outside of their presentation timeslot.

8) Can I promote my work during my presentation? 

Presentations should be educational and tailored to registrants of the organization. Presentations for the purpose of promoting or selling specific products, services, or providers will not be considered.

9) Will there be professional photos and videos taken of my presentation?

The sessions will also be recorded, and these recordings will also be available to view after the conference. However, please note these recordings will be view-only (no downloads). These recordings are not to be shared nor published anywhere without Engineers and Geoscientists BC's consent.

10) Will I receive feedback from attendees regarding my presentation?

Yes, there will be a session feedback survey distributed to attendees at the end of your session. After the conference, we will share these results with you.

11) Do I need to be an Engineers and Geoscientists BC registrant to submit an abstract?

It is not necessary to be a registrant or affiliate of Engineers and Geoscientists BC to submit an abstract to the conference.

12) Is there a limit on the number of submissions an individual can submit? 

No, however, Engineers and Geoscientists BC reserves the right to limit the number of multiple submissions from the same presenters.

13) Can I have a co-presenter?

The conference will feature multiple presentations of varying presentation types. These include:

• Individual Presentation (One person presenting alone)
• Joint Presentation (Two or more people presenting together)
• Panel Discussion (Two or three people presenting a panel-type discussion)

14) How do I know if my submission was successfully submitted?

Submitters will receive a “Confirmation” via email. Please contact conference@egbc.ca if you do not receive a confirmation within 24 hours. You may also log into the submission portal to see the status (completed) of your submission.